Dear Members of Phi Delta Phi,
Welcome! It is our pleasure to take this time to inform you of the exciting new changes that have occurred recently. Phi Delta Phi has gone completely digital and will no longer be accepting paper applications or initiation reports. We are in the process of changing the interface of the website and have added all the necessary forms to make reporting officer elections; new member initiation fees; member registration; and initiation reports faster and more efficient for students and Magisters. With the electronic forms, Magisters can now easily submit Initiation Forms and Officer Election Reports online and students can register and pay online.
As aforementioned, all forms will now be submitted online at http://www.phideltaphi.org/. On the left hand side of the home page navigate to the tab that says "LEGAL HONOR SOCIETY” from there choose "INN FORM & DOCUMENTS”. You will then see the "INITAITION SUMMARY REPORT” and "OFFICER ELECTION REPORT”.
Initiation Summary Report: Form G
The Initiation Summary Report, or Form G, is required for all new initiations and should now be filled out and submitted electronically. Please note that Article X, Section 1 of the Phi Delta Phi Constitution states, "Any Inn may be suspended for failure to report any initiate and forward his initiation fee to the Secretary-Treasurer within 30 days of his initiation or neglect of its duties and obligations to the Honor Society, by a two-thirds vote of the Council, after 30 days' notice by registered mail, addressed to the Magister or Clerk, or both, according to the names and addresses of such officers as last reported to the Secretary-Treasurer. Such Inn, upon correction of the causes of suspension, may be reinstated by a two-thirds vote of the Council.”
Additionally, fees are to be paid by individual initiate online, however, if college/university restrictions apply, the Inn/Hall Exchequer must collect fees and ensure that they are remitted to [H]eadquarters in a manner consistent with college/university required procedures. The direct link to the Form G is: https://phideltaphi.site-ym.com/?page=initiationsummary.
Please note that the "Group Directory” will update automatically on your group page as new initiates are added as members. Headquarters will contact you should any Form G listed initiates fail to register or pay online.
Officer Election Report: Form H
The Officer Election Report, or Form H, is required to be submitted annually by all Magisters. Per Article VIII Section 4 of the Constitution, "Each Inn shall schedule only one election each academic year to be held on or before the first Tuesday in April and shall immediately report the election results to the Province President and International Headquarters.” This is a transition month for new officers to learn responsibilities.
Outgoing officers should turn over Inn property to new officers and the outgoing Exchequer takes the new Exchequer to the bank to have new signature cards. The direct link to the Form H is: http://www.phideltaphi.org/default.asp?page=FormH
Please refer to the Calendar of Events via the website to keep updated of deadlines and events. Once at the home page select the tab on the left hand side of the screen entitled "LATEST NEWS” then select "CALENDAR OF EVENTS”. The direct link to the Calendar of Events is: http://www.phideltaphi.org/events/event_list.asp.
Furthermore, any questions concerning roles, responsibilities, rules and regulations can be answered via the Phi Delta Phi Constitution. This can be found under the "LEGAL HONOR SOCIETY” tab. From there choose "INN FORM & DOCUMENTS” then you will see the tab for "PDP CONSTITUTION”. Also, please feel free to contact Tyler Kocak firstname.lastname@example.org or Kristin Ware at email@example.com at Phi Delta Phi Head Quarters for any questions and or concerns.
New Member Registration: (formally known as Form F)
Students are now required to register online. To do this, please go to http://www.phideltaphi.org/ and on the left hand side of the home page navigate to the tab that says "JOIN PDP ONLINE” from there choose "NEW MEMBERSHIP REGISTRATION”. From there, the appropriate questions will be prompted and students will be able to quickly and easily complete the registration form. The direct link for creating a membership is: https://phideltaphi.site-ym.com/general/pick_username.asp.
Members of the web community can access the entire PDP website, download forms and scholarship applications andview Inn events on the group pages. Most importantly, members of the Phi Delta Phi web communitycan post résumés, photos and blogs to personal profile pages for other PDP members to browse. As the web community grows, it becomes a strong networking tool so sign in today to update your profile and post your résumé!
New Member Initiation Fee
Lastly but certainly not least, payments should now be submitted online as well. However, if college/university restrictions apply, the Inn/Hall Exchequer must collect fees and ensure that they are remitted to [H]eadquarters in a manner consistent with college/university required procedures. It is important to note that registration and paying dues are done separately and a member cannot be approved if both aspects are not completed and received by Head Quarters. In order for a student or Magister to submit dues, please select the tab that says "FEES, DUES & DONATIONS”. A list will appear for the different types of payments available- New Member Initiation Fee being the first option.
Thank you for taking the time to read about the new changes and we look forward to a great upcoming year! Attached are the Inn Handbook and Admin Bulletin. The direct links are as follows:
Inn handbook: http://c.ymcdn.com/sites/phideltaphi.site-ym.com/resource/resmgr/docs/inn_officers_handbook_2012.pdf
Admin Bulletin: http://c.ymcdn.com/sites/phideltaphi.site-ym.com/resource/resmgr/docs/administrative_bulletin_no_1.pdf
Again, please do not hesitate to contact Tyler Kocak firstname.lastname@example.org or Kristin Ware at email@example.com at Phi Delta Phi Head Quarters for any questions and or concerns. We would like to make this transition as smooth as possible.